Design and Implementation of Transcript Management Information System: A case Study of National Institute of Construction Technology and Management, Uromi

Abstract

The management of academic transcripts plays a crucial role in ensuring efficiency, accuracy, and security in higher education institutions. Traditional transcript management methods, which rely on paper-based systems and fragmented digital databases, often result in inefficiencies such as delayed transcript issuance, data entry errors, and challenges in credential verification. To address these issues, this paper explores modern technological tools to develop a secure and scalable Transcript Management System. The paper reviewed existing transcript management models, emphasizing the benefits of automation, integration with Learning Management Systems (LMS) and Student Information Systems (SIS), and the role of data security measures such as encryption and Role-Based Access Control (RBAC). A systematic methodology was employed to analyze current challenges, design an improved system architecture, and implement a functional system using waterfall model. The designed system enhances institutional efficiency by streamlining transcript processing, reducing administrative workload, improving data accuracy, and ensuring compliance with regulatory standards. It also provides students with real-time access to their academic records while maintaining robust security protocols to prevent unauthorized data access. The paper contributes to the field of educational technology by demonstrating the effectiveness of a digitally optimized TMS in addressing real-world challenges in academic record management. Conclusively, the challenges associated with Transcript Management System (TMS) and the ways of surmounting the challenges with modern technological advancements where highlighted. It was recommended among others that developing a mobile-friendly application would increase accessibility for students, enabling them to request and download transcripts conveniently from their smartphones.